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Live Meeting Starters Guide

Communicate and collaborate via the Web, with colleagues in other offices or countries, in real time online, with Microsoft® Office Live Meeting 2007.

Join a Live Meeting

Click the Join the meeting link in the Microsoft Office Outlook invitation. If you don't have Live Meeting installed on your computer, you'll find help in the First-Time Users section of the invitation.

Notes

• To join a Live Meeting from an Outlook invitation, you must have Windows 2000SP4 or later installed on your computer.
• If you use the Live Meeting service, you can ensure that your computer is ready to use Live Meeting by clicking the Check your system link. On the Installation page, click the Install and Join link, and then follow the installation instructions.

Join the audio and video in a Live Meeting

Note Your Live Meeting account will already be setup with your 247meeting Audio Conferencing details.

If your details appear incorrect or if you would like to make any changes, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Note To contribute video to a Live Meeting, you must have a webcam. If you need to troubleshoot any audio and video issues during the meeting, you can use the Set Up Audio and Video Wizard. In the Voice & Video pane, click the >> button (called the More button), click Options, and then click Set Up Audio and Video.

Start an ad hoc Live Meeting

1. To start a Meet Now meeting, log in to your 247meeting account by going to www.247meeting.com, selecting Client Login from the top navigation pane and enter your Email address and Password.
2. Once logged in select Goto Live Meeting Page.
3. Locate your meeting named Meet Now: your username.
4. Click the Join as Host button. This opens the Live Meeting window, from which you can invite the other attendees.

Note If you have not already installed the Live Meeting Client you will be prompted to do so.

Users must install the Live Meeting Client if they wish to be a Presenter in a Live Meeting.

Exit or end a Live Meeting

To exit but not end a meeting (presenter and other attendees):

• In the Live Meeting window, click Meeting and then, in the Meeting pane, click Exit.

To exit and end a meeting (presenter only):

1. In the Live Meeting window, click Meeting and then, in the Meeting pane, click the >> button (called the More button).
2. Click Exit and End Meeting.

Note The process to exit a Live Meeting is the same whether you are in a scheduled Live Meeting or a Meet Now meeting. You can also exit (but not end) a meeting by clicking the X button (the Close button) in the upper-right corner of the Live Meeting window.

The Live Meeting Client

The display and position of Live Meeting panes can be adjusted to suit the preferences of the presenter or the participant. You can click drag any pane by its title bar to any location on your screen — even outside of the Live Meeting window. The following table describes the different panes in the Live Meeting client.

Upload content into a Live Meeting

Do either of the following:

• Drag presentation content into the Live Meeting Content pane or the main presentation area.
• In the Live Meeting window, click Content, click Share, and then click Upload File (View Only). Browse to the appropriate document, and then click Open. In the Upload File (View Only) dialog box, click Continue.

Navigate through uploaded material

Use any of the following controls:

• The Previous and Next arrows in the lower-left corner of the Live Meeting window.
• The Thumbnails pane, accessed from the Content pane. Click any thumbnail to display that slide in the main presentation area. This is a good way to move to a slide that is out of sequence.
• The CTRL key and the keyboard arrow keys.

Share resources in a meeting

Do one of the following: Share a program with other attendees Make sure that the program is open on your computer. Then, in the Content pane, click Share. Point to Share a Program, and then select an open program. Share your entire desktop In the Content pane, click Share. Point to Share Your Desktop, and then select either All to share the entire desktop or Selected Area to share only the area enclosed by the Sharing Frame. Note An attendee can edit a shared document only if the presenter grants the attendee permission. However, the attendee cannot edit the content of an uploaded document, because an uploaded document is opened as read-only.

Record a Live Meeting

1. Click Recording in the Live Meeting window.
2. Do one of the following:
   1. To save the recording in the Live Meeting service, click To Service.
   2. To save the recording to your computer, click To My Computer.
3. To change what is recorded and where it is recorded, click Options.
4. Note The visibility of the To My Computer and To Service tabs depends on your Live Meeting license type. If you have a Live Meeting Standard license, the To Service tab does not appear in the Recording pane.
5. To Service is only available to Live Meeting Professional users.
6. Click Record.

Note Please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it for details on upgrading to Live Meeting Professional